Insurer Filing

For reconciliation purposes, non-admitted insurers are required by the North Carolina Department of Insurance to furnish the North Carolina Surplus Lines Stamping Office with specific information regarding the policies written and premiums collected during the prior year. The Stamping Office will then reconcile the information submitted in their SLIP system by the eligible surplus lines insurers with the policy data remitted in SLIP by the North Carolina surplus lines licensees.

Policy information to be submitted by the eligible surplus lines insurers will include specific information about policies underwritten by the insurer such as policy number, effective date, premium amount, and the insured name. In addition, contact information for the insurer and the surplus lines licensee for each policy is required.

Information Required:
• Policy Number
• Insured Name
• Premium
• Transaction Effective date
• NC surplus lines licensee’s name and NC license number (person or entity responsible for reporting and paying the tax and stamping fees)

• Foreign Insurers – The annual policy data for foreign surplus lines insurers is due by no later than April 1st for the previous calendar year.
• Alien Insurers – The annual policy data for alien insurers is due by no later than June 30th for the previous calendar year.

SLIP – Surplus Lines Information Portal

Insurers are required to use our online filing platform Surplus Lines Information Portal, SLIP, when submitting the annual premium information to the Stamping Office.

SLIP provides a mechanism for North Carolina’s surplus lines insurers to electronically submit the policy information that is requested by the North Carolina Department of Insurance to the North Carolina Surplus Lines Stamping Office. SLIP allows insurers to search and submit policy data, view, and make corrections to previously submitted data, and generate reports through a secure site. In the event of a large volume of business to report, the insurer can use the XML Batch file format in SLIP.

Manual Method: The manual method allows insurers to individually submit policy data through the SLIP interface. The Search/Submit section of SLIP contains all the functionality to search for and submit policy data. This screen grants access to general policy data and transactions specific to insurer submissions.

Batch XML Import Method: The XML (Extensible Markup Language) Import method will allow insurers to submit policy data in a single batch process. Instead of individually entering policies through SLIP, a single file may contain information for multiple policies. This process will require IT expertise to create and submit an XML file with specific policy data.

For additional information on the XML Import Method please view the Batch Filing (Insurer) page.