Non-Resident FAQ
REQUIRED FORMS FOR EACH TAX FILING
- Countersignature Form
- Copy of Completed Form F
- Declarations Sheet or Binder of the policy showing the premium (do not send entire policy)
- Copy of Non-Resident NC Surplus Lines Brokers LicenseCheck or checks that include the tax amount and the NCSLA filing fee
- Please include the name of a contact person from your agency with phone number and email address
If you are missing any one of these items, do not mail the filing in as we are unable to file with the NCDOI.
The NCDOI requires that the NCSLA file taxes separately for each insurance company that participates on this type of policy. A separate filing must be made for each participant with the specific premium that is allocated to that insurance company. A policy fee ($110) will apply separately to each participant on these filings. This process will also apply to each endorsement on these policies.
Please call if additional questions.
SAMPLE
Policy #TTT- 1234 Premium $2000 (Lloyds / Lex / Essex)
File as
Lloyds – 25% Premium $500 Tax plus filing fee on each policy
Lexington – 50% Premium $1000 Tax plus filing fee on each policy
Essex – 25% Premium $500 Tax plus filing fee on each policy
- Countersignature Form – (Required)
- Copy of the Endorsement (including amount of additional or return premium)
- Agency name, address, contact person with email address
- Check for filing fee + tax amount if it is an additional premium endorsement or audit
No fee on premium reduction endorsements or cancellations.
Please note that all fees are fully earned and there is no return of any fees even on Flat
Cancellations.
Note: The NCSLA does not accept email filings at this time – all filings must be mailed
into the NCSLA for processing.
No, you do not send anything to NCSLA unless you are writing new business or filing tax on endorsements with returns, additional premiums, or cancellations.
30 Days, however, NCDOI is usually lenient for up to 90 days.
Yes, any policy that is filed after it has expired will be subject to a penalty imposed by the North Carolina Department of Insurance.
There is also an additional $25.00 filing fee on each late policy being filed due to the additional procedures that are involved with a “Late” Policy.
Do not figure or pay a late fine, the NCSLA will notify you as to the amount of the penalty, fee and when the NCDOI must receive this penalty.
Yes, even on flat cancellations.
The tax will be returned on cancellations and premium reduction endorsements, but filing fee is fully earned in all cases.
No. Effective 12/01/2013, we no longer require the application.
North Carolina Surplus Lines Association
8412 Falls of Neuse, Suite 206
Raleigh, NC 27615
$110.00 for each New & Renewal Filing.
$50.00 for any additional premium endorsement.
$25.00 for each policy that is filed late. (Determination of the NCDOI)
Both of the checks for the NC Surplus Lines tax and the NCSLA filing fees on 2016 policies must be mailed directly to the NCSLA office location.
- 2016 Business – Check Payments
Please make the checks payable to the North Carolina Surplus Lines Association
North Carolina Surplus Lines Association
8412 Falls of Neuse, Suite 206
Raleigh, NC 27615
Checks will be issued after each quarterly reporting period at the latest.
Note: We will not hold returns to offset future filings, as we have no system to account for them
Yes, as long as you send a reconciliation list that breaks down the taxes and fees for each policy that is included in the check. Otherwise we will require a separate check for each & every filing.
A. Broker fees are not taxable
B. Company (Insurer) fees are considered premium and are taxable
C. NCSLA filing fees are not taxable
This form is required by North Carolina Insurance Statute 58-21 – If you do not receive, you should cancel the policy immediately. We are unable to file without a fully completed Form F. Do not submit a filing without the Form F. Any exception to this Statue can only be made by the NCDOI.